13 ways to make any office guest feel welcome

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1. The following 13 tips will help you make a favorable and professional impression with office guests.

2. Be ready for the meeting on time. Don’t act surprised when they walk in. That can give the impression that the meeting is not important to you.

3. Clear your desk. Put away confidential information. Do so in advance, it can be awkward watching you frantically hiding stuff.

4.  Do you have anything risqué or adolescent as your office décor? Consider toning it down or even better, removing it. 

5. Minimize your computer screen. Avoid flashy screensavers or “shuffle” mode. You don’t want your guest to be distracted by the photo of your belly flop as it dashes past. 

6.  Turn off your cell phone. Allow voicemail to pick up calls on the office phone.

7.Stand up to greet your guest.

8.Ask your guest to sit down; gesture if there are choices.

9 Have extra pens and note paper handy.

10Put away food and empty garbage can if your half-eaten breakfast burrito is in there. A pungent aroma is one way to speed up and end a meeting early.






 11. Have a glass or bottle of water available. Or offer your office guest something to drink; get up and get it.

  1. 12. If the topic of conversation is confidential, close the door. If you happen to be in a cubicle, take the meeting into a conference room.
13. End the meeting on time. This demonstrates respect for the guest’s schedule.
  
Choose to impress, not disappoint, your office guest. A few simple and thoughtful gestures can set the tone for a comfortable and positive interaction. Your guest will walk away feeling great, all because of you and your courteous attitude.


SOURCE: www.bizjournals.com

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