Discussing your job description with your boss on a yearly basis can
help ensure that the description accurately reflects the work you do for
the company. An accurate job description will help reduce conflicts and
misunderstandings, and ensure that you are paid fairly. You may want to
discuss your job description if you’ve recently been given tasks not
originally in the description or would like to add tasks or
responsibilities to the description. If your supervisor is particularly
busy, updating job descriptions may fall to the bottom of his to-do list
unless you bring up the subject yourself.
Review
your job description before you approach your boss. Go through each
item and note whether you still perform the task or if the task has
changed. Compile a list of duties you perform that are not included in
the job description.
Contact
your boss and request a meeting to discuss your job description. Your
supervisor will need time to review the description and may not be able
to discuss your concerns immediately. Ask
your boss to describe the key responsibilities of your position in his
words. Take notes during the meeting to ensure that you don't forget
what was discussed and what actions your boss agreed to take.
During
the meeting, go over each responsibility outlined in your job
description. Point out areas that no longer apply or that are unclear.
"The Minneapolis St. Paul Business Journal" suggests discussing your
accomplishments and describing how you have added value to the company.
Present
your case for adding tasks to your job description. If you would like
to take on a new project, explain how your previous experience and
skills qualify you to handle the project. Think about any possible
objections your boss may voice and prepare responses.
Discuss
your concerns if you’ve been given new responsibilities that are not in
your job description. If you feel these responsibilities are a bad fit
or if you are overwhelmed by the new tasks, clearly and calmly state
your problems with the new responsibilities.
Request
a resolution for any problems, conflicts or concerns discussed during
the meeting. Tell your boss that you are willing to work with him to
come up with a plan that will solve the problem and allow you to work
more effectively. Your boss may need time to think about a situation and
may not give you an immediate answer regarding your suggestions.
Draft
a new copy of the job description that includes the changes you and
your boss discussed. Ask your boss to approve the changes and submit
them to your human resources department.
SOURCE: work.chron.com
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